HEET BOARD OF DIRECTORS MINUTES OF MEETING FEBRUARY 2, 2008

1.    The meeting was convened at 1825.  Present were Robert Taylor, Chris Shell, Julie Monser, Susan McElhinney and Stuart McElhinney.

2.    The hearing on the Small Claims action against HEET was discussed.  It was agreed that the judge asked good questions and that things looked favorable for a good outcome for HEET. 3.    The minutes of the meeting of January 26, 2008, were read and approved as read. 4.    The treasurer’s report was read and approved as read.  A copy is attached to these minutes. 5.    Kathy Hustace was to report on the status of the HEET polo shirts, but was unable to attend this meeting due to back problems. 6.    Patches in the form of an arc to add to our shirts were discussed.  It was suggested that the words “Central Coast” be used in place of “San Luis Obispo County,” but after discussion, it was agreed that the county designation would be used.  It was moved and seconded and adopted unanimously to order 100 patches with the words “San Luis Obispo County.” 7.    Having a mock drill at Cal Poly was rejected by the school.  The horses that formerly wintered there are not available.  The possibility of having the drill at Lisa Langere’s property met with approval and we will follow up with Lisa about this possibility and available dates. 8.    Chris Shell committed to having the new registration form drafted by March 5, 2008. 9.    Attendance at the Equine Experience was discussed.  It was suggested that Hank Gratton might be willing to do the set up.  Susan will make a schedule to circulate to the members for various shifts. 10.    Julie Monser will speak to the Atascadero Horsewomen on March 11th. 11.    Stuart McElhinney was reminded that he needed to do the change of address for HEET. 12.    Chris Shell will check into the codes needed to put call forwarding into effect on the HEET phone line. 13.    Bank signatures need to be updated.  Chris Shell will check with Washington Mutual about a free account for HEET and will find out if each signer has to go to the same branch to sign a signature card. 14.    Susan and Stuart McElhinney will contact the person from Contra Costa Fire who inquired about our group, since they will be in Contra Costa County area at the beginning of April. 15.    New ID cards will be mailed to current, paid members. 16.    Reminders will be sent out via HOTMAIL to remind people to send in their dues of $25 per individual and $35 per family.  Upon payment, Bob will send out new ID cards.  Members can email him a current picture for their cards. 17.    Dates for Board meetings were tentatively set as follows: a.    March 19th b.    April 16th c.    May 21st d.    June 15th e.    July 16th f.    August 20th g.    September 17th h.    October 15th i.    November 19th j.    December 17th and k.    January 10th, 2009, Annual Meeting

18.  The meeting was adjourned at 1940.